GOV.PH

Procurement Unit

K-AN R. SOL
Admin Officer V / Procurement Officer

procurement@cspc.edu.ph
09176298311
(054) 2884421 to 23 loc. 103

ORGANIZATIONAL STRUCTURE

Functions of the Office

  1. Shall act as the BAC Secretariat. As such, it shall have the following responsibilities:
    Act as the main support unit of the BAC;
     Provide administrative support to the BAC and the TWG;
    Organize and make all necessary arrangements for the BAC and the TWG meetings and conferences;
     Prepare minutes of meetings and resolutions of the BAC;
    Take custody of procurement documents and other records and ensure that all 
    Manage the sale and distribution of Bidding Documents to interested bidders. 
     Advertise and/or post bidding opportunities, including Bidding Documents, and notices of awards.
     Assist in managing the procurement process.
     Monitor procurement activities and milestones for proper reporting to relevant agencies and/or end-users, when required.
     Be the central depository of all procurement-related information and continually update itself with the most current GPPB resolutions issuances, circulars, and events, and downstream the same to all relevant officers, employees, and parties requiring information.
     Prepare the APP from the consolidated PPMPs submitted by the various PMOs and end-user units of the College
     Make arrangements for the pre-procurement and pre-bid conferences and bid openings.
     Act as the central channel of communications for the BAC with the end-users or implementing units, PMOs, other units of the line agency, other government agencies, providers of goods, infrastructure projects, and consulting services, and the general public.
  2. Prepare the procurement documents, i.e., purchase orders, job orders, contracts, and their attachments, for processing by the Budget, Accounting, Legal, and Finance Offices, and routing to the signing and approving authorities. It must monitor the status of the procurements routed for approval and cause the correction of any formal deficiencies in the said procurement documents to facilitate action by the approving authorities.
  3. Create, maintain, and update the registry of suppliers, contractors, and consultants.
  4. Transact with the PhilGEPS and PS-DBM in behalf of the College.

 

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