Board Secretary

The Board shall appoint a secretary who shall serve as such for both the Board and the university or college and shall keep all records and proceedings of the Board. He shall communicate to each member of the Board notice of meetings (RA 8292, Sec. 7). Specifically, as College and Board Secretary, he/she shall have the following duties and responsibilities:

1. Prepare agendas for all regular and special meetings of the Board of Trustees and deliver the same to the Chairman and members of the Board at least 10 days before each scheduled meeting:
2. Transcribe the minutes of each meeting and have the transcribed minutes attested by the Chair / Presiding Officer;
3. Prepare and issue other excerpts of minutes and/or certification on certain policies promulgated by the Board of Trustees;
4.  Keep custody of all records of policies/actions approved by the Board of Trustees;
5.  Act as secretary of the Administrative Council, Academic Council, RIC Council, and other bodies that may be formed or created by the College and the Board of Trustees;
6. Consolidate the proposed agenda and issue notices of meetings of committees created, and take down minutes of the proceedings thereof;
7. Keep custody of classified records, issue excerpts of or certification of action upon request of authorized employees or officials; and
8. Perform other duties and responsibilities that may be directed by the College President and the Board of Trustees.