Student Registration and Records

The Student Registration and Records Office (SRRO) is the main unit in charge of student enrolment; maintenance and preservation of student’s scholastic records; academic advising, and student graduation.

The unit is also responsible for a wide range of services for its clients. These include validation of student ID, monitoring of grading sheets, processing and issuance of credentials and certifications, authentication of scholastic records, and academic record maintenance. The office also issues certificate of enrolment, develops academic calendars, and co-manages the Student Information and Accounting System (SIAS).

Student Application/Documentary Request

  Issuance of Certificate of Enrolment
  Authentication of Scholastic Records and other documents issued by the SRRO
  Issuance of Certifications (e.g. Cert. as Graduate, Cert. as Latin, GWA, COG, CAV)
  Issuance of Honorable Dismissal or Certificate of Eligibility to Transfer
  Processing and issuance of Official Transcript of Records (For Employment, Board Exam or Admission)
  Processing and distribution of Diploma (New and Renewal)
  Validation of Student ID
  Processing and issuance of permits to cross enroll
  Handling requests for academic record corrections (e.g. Name, Student ID No.)
  Verification of Student Record

Academic Record Management

  Management and maintenance of student evaluation checklists and credentials
  Filing of Grading Sheet by semester
  Filing of Application for Graduation Forms
  Filing of Reports, Memorandums and other forms of communication
  Filing of Promissory Notes

Graduation and Degree Services

  Verification of degree completion for employers, institutions and agencies

Student Evaluation Records

  Alignment of evaluated transfer credits from other institutions
  Assistance with /dropping/adding/changing of subjects
  Request for the Change/Correction of Grades
  Request for Authority to Access SIAS Account for Grade Encoding

Communication and Customer Service

  Responding to student and faculty inquiries
  Providing official communications on academic matters
  Offering general support and information to the CSPC community

Others

  Providing information on academic policies and procedures
  Assistance with academic deficiencies and appeals