GOV.PH

Policies and Manuals

Camarines Sur Polytechnic Colleges (CSPC) is committed to sustainability and integrity through its extensive policies and provisions. These encompass academic freedom, research independence, sustainable procurement practices, strict anti-bribery and corruption measures, ensuring student safety, and promoting inclusivity.

Ethics Committee

  • Grievance Machinery

The Grievance Machinery is the basis for the creation of the Grievance Committee as approved by the CSPC Board of Trustees and the Civil Service Commission (CSC) Regional Office V. As such, the committee shall undertake actions in resolving employment grievances in accordance with the said guidelines and other applicable laws and internal policies to ensure that all complaints are properly investigated and adjudicated

Research independence / academic freedom policy

As stipulated in Part 3 Title II: Students Rights, Code of Conduct and Ethical Standards of Students, Article 2: Freedom of Choice, a student shall have the right to freely choose his field of study subject to existing curricular offerings and to continue his course up to graduation except in case of academic delinquency or violation of disciplinary regulations which do not infringe upon the exercise of student rights. Also cited in Article 3: Freedom of Expression, students shall have the right to freely express their views and opinions. They shall have the right to peaceably assemble and petition the government and school authority to redress their grievances (please see page 88). Moreover, Academic Freedom was further discussed in Article 9 on pages 90-91.

Moreover, along with research independence, as stated in Article 7: Research Problem, in selecting the research problem, the student shall be given the option to prioritize and choose one from his/her identified research problems (please see page 32) and was also discussed in Article 9: Academic Freedom where students have the right to conduct researches in connection with academic work, and to freely discuss and publish their findings and recommendations (please see page 91).

Anti-bribery or corruption policy

Under Section 6 of the Republic Act (RA) 11032, or the Ease of Doing Business and Efficient Government Service Delivery Act of 2018, CSPC crafted its Citizen’s Charter to provide the transacting public with an information billboard and handbook of their most current processes and services. Given this, CSPC commits itself to uphold the highest standard of service as outlined in the Citizen’s Charter to ensure transparency, maintain efficiency, practice professionalism, and promote continuous improvement.

Sustainable procurement  /purchasing policy

  • Procurement Manual

The manual aims to standardize the procurement process, preventing confusion, ensuring transparency, and enabling the College to conform to the principles governing all government procurement activities. The legal reference for the coverage, scope, and application of this manual is RA 9184, “An Act Providing for the Modernization, Standardization, and Regulation of the Procurement Activities of the Government and other Purposes” and its IRR-A Sections, 4, and 5.

Sustainable investment policy

Manual of Operations of Production and Entrepreneurial Development Services (PEDS)

Production is one of the foundations of an institution to generate more opportunities not just for the students but for the employees to decide to take on a new venture in the world of business and entrepreneurship. The Manual of Operations of Production and Entrepreneurial Development Services (PEDS) will serve as a guide among our stakeholders in the College in the judicious and systematic implementation, management, evaluation, and monitoring of recognized production projects, professional services, and other income-generating ventures in the institution. It contains policies stipulating the functions of the office concerning governance, management, conduct, and implementation of income-generating projects (IGPs), as well as provisions on business incubation and enterprise development.

Modern Slavery Policy

  • Student Handbook

CSPC recognizes students who are found to be competent and have earned the skill useful to the operation of the college shall be accorded with the opportunity to render part-time service in accordance with the rules on student labor as stated in Article 8 – Work Opportunities from Chapter 1 – Rights of Students (please see page 90).

Moreover, based on Chapter 2 – Scholarships and Financial Assistance Programs, Article 13 Student Aides, “provisions are given to students who wish to render services in the form of office aides. Interested students undergo a series of interviews, testing and credential screening to assess whether they can cope up with the demands of their assignments.” (please see page 111)

  • Policy on Student Assistantship

CSPC recognizes the valuable contributions of Student Assistants in various offices, emphasizing the need to not only meet the statutory requirements but also to foster an environment where they feel valued and compensated equitably. The policy on Student Assistantship aligns with the Volunteer Act of 2007 (RA9418), particularly about the provision outlined in the General Appropriations Act (GAA), specifically the special provisions applicable to SUCs on Vocational and Practicum Training of Students. The Act emphasizes the authorization of SUCs to engage students in voluntary services. It explicitly allows payment of hourly rates. As determined by the SUCs, not exceeding four (4) hours a day. Moreover, SUCs are permitted to utilize student services for academic, research, extension, and administrative matters, considering it as part of practicum training, with hourly rates also determined by the SUCs.

 

 

 

 

 

Student safety policy

 

 

  • Manual on College Security and Safety Management

The manual on College Security and Safety Management details the rules of procedures that will serve as a guide for College officials, employees, and students in developing the values and practices that underpin security and safety and providing a safe and healthful environment in the college’s offices, classrooms, laboratories, shops, and other facilities.

 

 

Diversity and inclusion policy

  • STUDENTS
    • Student Handbook
      As stated in the Student Handbook of the College, CSPC shall be open to all students who are willing to abide by its rules and regulations and who meet the academic standards and requirements of the program in which they wish to enroll. No student shall be denied admission to the college by reason of age, sex, gender orientation, ethnic consideration, socio-economic status, religious belief, political affiliation, conviction or ideology and physical disability, except when an applicant is suffering or under treatment for any communicable diseases or non-communicable diseases (please see page 3).

  • EMPLOYEES (TEACHING AND NON-TEACHING)

      • Merit Selection Plan
        The Merit Selection Plan (MSP) for the Faculty Members and Non-Teaching Employees of the Camarines Sur Polytechnic College (CSPC) was submitted and approved by the Civil Service Commission (CSC) Region 5 which complied with the provisions required under the 2017 Omnibus Rules on Appointments and Other Human Resource Actions (ORAOHRA) and its recent amendments contained in CSC Memorandum Circular No. 14, s. 2018.CSPC recognizes that Equal Employment Opportunity (EEOP) is a matter of employment obligation, social justice and legal responsibility. It also recognizes that prohibiting discriminatory policies and procedures is sound management practice.With the aforementioned, the College is an equal opportunity employer and will provide equality in employment for all people employed or seeking employment. Every person will be given a fair and equitable chance to compete for appointment, promotion or transfer, and to pursue their career as effectively as others. Employment decisions relating to appointment, promotion and career development will be determined according to individual merit and competence.

        Full Merit Selection Plan for Non-Teaching Personnel

      • Program Awards and Incentives for Service Excellence (PRAISE)
        The College PRAISE applies to all employees occupying the first and second level positions. It strictly adheres to the equal opportunity principle (EOP) where all officials and employees regardless of age, sex, sexual orientation, gender identity or expression, marital status, pregnancy, physical features, impairment or disability, work-related injury, religious belief or activity ethnicity, political belief, affiliation or activity, shall be given equal opportunity to be given rewards and recognition based on performance, innovative ideas, inventions, superior accomplishments, exemplary behavior and other personal efforts which contribute to the efficiency, economy or other improvement in the Agency’s operations.

      • Learning and Development (L&D) Program
        The CSPC Learning and Development Program is pursuant with the CSC Memorandum Circular No. 42, s. 1991 and in relation to CSC Memorandum Circular No. 3, s. 2012 and No. 24, S. 2016. It applies to all academic teaching staff members and the non-teaching personnel regardless of age, sex, sexual orientation, gender identity or expression, marital status, pregnancy, physical features, impairment or disability, work-related injury, religious belief or activity ethnicity, political belief, affiliation or activity, shall be given equal opportunity to attend L and D programs required for the enhancement of his/her competencies in the performance of his/her duties and functions and for next higher position for which the employee is qualified. Every employee is given the chance to attend learning and development interventions related to their functions. Female and pregnant employees shall not be discriminated against for the availment of L and D programs.The program includes a multi-pronged scheme for scholarship/fellowship, sabbatical leave, research assistance, and other forms of grants such as, but not limited to, study leave in preparation for board or bar examinations that would enhance the academic and professional competencies of the faculty and non-teaching personnel.

      • Strategic Performance Management System
        The policy guidelines governing the establishment and implementation of the Enhanced and Integrated Strategic Performance Management System (SPMS) fo the College is in compliance with CSC Resolution No. 1200481 dated March 16, 2012 which was promulgated by MC no. 6 s. 2012 mandating the establishment and implementation of agency SPMS. The College SPMS adopts the equal opportunity to performance management and considers the rating of employees based on merit and performance. All officials and employees regardless of age, sex, sexual orientation, gender identity or expression, marital status, pregnancy, physical features, impairment or disability, work-related injury, religious belief or activity ethnicity, political belief, affiliation, or activity, shall be given equal opportunity during performance planning and commitment, performance monitoring and coaching, performance review and evaluation and performance rewarding and development planning.

Data Privacy Manual

The Data Privacy Manual outlines the data protection and security measures adopted by all employees, students, administration officials of the College, and other third parties to protect data privacy rights and to share in the responsibility to secure and protect personal information collected and processed in pursuit of legitimate purposes. The manual shall serve as a guide in the exercise of rights in compliance with Republic Act No. 10173 or the Data Privacy Act (DPA) of 2012, Implementing Rules and Regulations (IRR), and other relevant policies, including issuances of the National Privacy Commission.

Planning and Budgeting Manual

The Planning and Budgeting Manual serves as a guide in setting the development directions for CSPC through the delineation of various steps in the formulation and updating of the strategic plan and its synchronization with the budget calendar of the College as well as the elaboration of the different steps in strategic planning from environmental scanning, visioning, policy and strategy formulation, program and project identification to investment programming, budgeting, implementation plan, evaluation, and updating.

Policy Guidelines on the Use of Social Media in the Colleges

The College believes social media, when properly utilized, can help fulfill its vision, mission, goals and objectives. While the College supports the use of social media by faculty, staff, students, alumni and other stakeholders, it also recognizes that the use of these resources can have a significant and lasting impact on both the College and on individuals.

Policy Guidelines on the Utilization of Information Resources of the College

The College commits to protecting its information resources by establishing an information security program consistent with Philippine standards. CSPC shall take appropriate measures to protect its information resources against accidental or unauthorized disclosure, contamination, modification, or destruction and to assure the confidentiality, authenticity, utility, integrity, and availability of College information.