Administrative Aide VI – Students Affairs and Services Office

Closing Date : March 10, 2024

Position Title: Administrative Aide VI
Item No.:
Salary/Job/Pay Grade:
SG 6
Monthly Salary:
Php 17,553.00
Place of Assignment:
Students Affairs and Services Office, Camarines Sur Polytechnic Colleges, Nabua, Camarines Sur

Education: Completion of two year studies in College
Experience: None Required
Training: None Required
Eligibility: Career Service (Subprofessional/First Level Eligibility or Career Service (Professional) Second level Eligibility
Required Competencies: Proficient in MS Office Applications
Manages the data and information in accordance with the Data Privacy Act

1. Preparing, Receiving, and releasing all official documents (Incoming and Outgoing).
2. Preparing Office Performance Commitment and Review (OPCR) targets, accomplishments, and supporting documents.
3. Assists in coordinating meetings, appointments, and events of the Student Affairs and Services Office.
4. Takes down minutes of meetings and prepares a final copy of all meetings presided over by the SASO Director.
5. Manages and responds to emails, phone calls, and other forms of communication.
6. Prepares Student Affairs and Services Office Budget Proposal.
7. Prepares SASO-related office reports including Mid-year and Year-end reports.
8. Preparing Purchase requests and Project Procurement Management Plan (PPMP)
9. Checking, receiving, and releasing Permission to Conduct Activity both On-Campus and Off-campus activities.
10. Consolidating, checking, and follow-up reports of the Student Organization’s activities.
11. Processing requirements in applying for Rewards and Incentives.
12. Preparing Status Reports of Scholarships and Financial Assistance
13. Preparing ISO-related documents:
a. Quality Objectives (QO)
b. Work Instruction (WI)
c. Failure Mode and Effect Analysis (FMEA)
d. Performance Monitoring Graph (PMG)
14. Consolidating SASO-Related documents to requesting Colleges/Offices in connection with the Accrediting Agency of Chartered Colleges and Universities in the Philippines (AACCUP), Philippine Quality Award (PQA) & Institutional Sustainability Assessment (ISA).
15. Assisting Head of Office as GAD Focal Point System (GFPS)
16. Assisting students’ concerns on activities and scholarships.
17. Performs highly skilled and clerical work.
18. Performs other related work that may be assigned from time to time.

Interested and qualified applicants should signify their interest in writing. Attach the following documents and send to the address below not later than March 10, 2024.

1. Application Letter;
2. Statement of Authenticity & Veracity of Documents Submitted (a copy may be secured at the HRMDO);
3. Fully accomplished and Notarized Personal Data Sheet (PDS) with recent passport-sized picture (CS Form No. 212, Revised 2017) and Work Experience Sheet that can be downloaded at;
4. Photocopy of Transcript of Records;
5. Photocopy of Updated Service Record or Certificate of Employment;
6. Photocopy Certificate of Trainings/Seminars Attended;
7. Photocopy of Certificate of Eligibility/Rating/License ID;
8. Performance rating in the last two rating period; and
9. Other documents relevant to the position applied for.

Note: Applicants who sent their application requirements via email/online must also provide printed/hardcopy within two (2) working days from the date of submission

Thank you!

Camarines Sur Polytechnic Colleges, San Miguel, Nabua, Camarines Sur


Posting Date : February 29, 2024
Closing Date : March 10, 2024